Day-of Wedding Coordinator for Boston Weddings

Fini Concierge is proud to serve as a day-of wedding coordinator for couples in Boston who want to do most of the planning themselves, but when their wedding day arrives, want a professional to execute all of their hard work. We aim to eliminate your stress and make the event run as smooth as possible. We will make sure that everything is accomplished in an organized, timely manner so you can enjoy the celebration.

Just like a personal assistant, we will help with the details you don’t have time to oversee and let you do the things you enjoy. So get your wedding planning binder out; here’s how we can help!

Creating a Wedding Timeline

We’ll work with you to create a schedule from the moment guests arrive to getting you packed and ready for your honeymoon. We will print and distribute the schedule to the wedding party, vendors, and anyone participating in the day.

Creating a Vendor Contact List

We are experts of all things Boston! We will help create a contact list of florists, caterers, musicians, and other local vendors to help make your wedding day perfect. We will make sure you have lights for when it gets dark after a sunset ceremony and the right extension cords for the band playing outside. We will also help you find the perfect hotels and inns to book for your wedding weekend.

Rehearsal Management

We will work with a wedding officiator to choreograph your wedding ceremony, processional and recessional. We will alert your wedding party as to where they need to be the following day, and at what time.

Pre-Ceremony Management

We will facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up. We coordinate the hair and make-up schedules with the bridal party and stylists. Fini will coordinate any food deliveries, set up and clear all meals. We make sure personal flowers (bouquet, wedding party flowers and boutonnières) arrive on time. We will make sure the photographer arrives on time and has a “must shoot” list and gather the wedding party and immediate family for photos. Additionally, we will ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony. We communicate with transportation driver and maid-of- honor/best man while bridal party is on the way to the ceremony location.

Ceremony Management

Fini ensures that ushers arrive on time and are ready to pass out programs. We will alert ushers as to when to begin escorting guests to their seats. We make sure that ceremony musicians have arrived and we direct them as to where to set up. We will handle any emergencies that may arise to be sure the couple are able to enjoy their day. We line up the bridal party for their entrances down the aisle and cue ceremony musicians when bridal party is ready to begin processional. Additionally, we gather family and friends for after ceremony photos

Pre-Reception Management

We greet vendors and instruct them as to where to set up (wedding band, florist, and caterer.)  We will arrange escort cards, make sure reception flowers/décor is set up according to flower order, and meet with catering staff to confirm food timeline. We will also ensure that tent and lighting are set up properly and troubleshoot as needed. We set up the guest book and pen, champagne flutes, cake cutting utensils and set up table numbers/names and menu cards.

Reception Management

We look over dining tables and make sure they are set up properly. Along with catering staff, we encourage guests to join the couple for dinner at the end of cocktail hour. We will assist with guests locating their escort cards and dining tables. Our team will cue the band when the majority of guests have found their tables and when the couple are ready to be introduced. We alert catering staff to pour champagne just before the toasts. We will even distribute final payments/gratuities to vendors at the end of the evening as well as pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night.

Your wedding day is one of the most important days of your life so give yourself the opportunity to enjoy every moment without stress or worry. With our Simplified Events Wedding Service, we’ll work directly with party vendors, shop for gifts, and provide day-of assistance.